Policies & Student Conduct
Residents in Student Housing are expected to stay informed about housing policies, standards of conduct, and their rights and responsibilities as on-campus community members.
Student Housing Policies
The most common policy violations referred to the Student Conduct Process are related to alcohol/drug use, noise (especially during quiet hours), guest visitation, and lack of cooperation with university personnel. See links to policy documents below:
UC Irvine Student Housing is committed to the intentional education of the whole person. This includes the development of community, open dialogue, intellectual honesty, fairness, and an appreciation of diversity. We strive to foster an atmosphere of positive engagement and mutual respect.
Our policies and practices are designed to ensure a safe, comfortable environment conducive to education and a positive university experience. Responsibility for one’s behavior is an integral part of the university and residential experience. Anyone who chooses to live in or visit our residential communities must abide by community policies. Student Housing is committed to an educationally based style of conduct aimed at encouraging behavior which is consistent with state and federal law. This commitment ensures a residential community conducive to accomplishing the University mission of teaching, research, and community service. Our communities respect the following honor code:
It is assumed that students of the University community at Irvine will conduct themselves in an honorable manner. Incidents of dishonorable conduct should be handled at the personal level whenever possible by simple personal confrontation, without intercession by an official organization. If personal efforts fail to have a positive effect, the matter should be referred to the established process.
As a resident of UCI Housing, you possess specific and individual rights, which should be respected by your roommate(s), by those living around you, and by the Housing Office. These rights describe a reciprocal responsibility, which everyone must uphold to maintain the residential community. As a resident, you have the right to:
- Sleep and study in your room free from undue interference.
- Have control over your personal belongings.
- Have free access to and from your place of residence.
- Enjoy a clean, safe environment in which to live.
- Entertain guests when it does not infringe upon roommate or community rights, or conflict with housing policy.
- Address another's behavior when it infringes upon your rights.
- Be free from all forms of intimidation including verbal, physical and/or emotional harm.
- Bring forward issues and grievances.
- Seek the aid of staff in resolving conflicts.
- Be afforded due process.
You can help ensure that these rights are honored by keeping open lines of communication. The UCI Housing staff is available to help you with this goal for we believe that respecting each other's rights is the foundation of a positive living environment.
Living in a large community is not always easy. Each of us comes from different backgrounds and has a different set of expectations for living in a group environment. Thus, Housing’s established policies and regulations are intended to give you and your neighbors a general set of standards by which you can ensure that your rights and responsibilities are clearly defined and protected. We expect you to adhere to the Housing policies.
Above all, the purpose of campus housing is to provide a positive environment for residents to live together, pursue their education, engage in leadership roles, and interact harmoniously with other students living on campus. These policies ensure that standards conducive to academic, social, and personal growth are maintained.
Housing policies do not attempt to define every acceptable/unacceptable form of behavior. In situations not covered by specific policies, residents are expected to use common sense and to conduct themselves in a mature and responsible manner at all times.
Residents are expected to become familiar with all of the policies, rules and regulations for on-campus living contained within this handbook as well as with information from other sources including:
- University of California Policies Applying to Campus Activities, Organizations, and Students. This publication is available at the Student Life and Leadership Office and at www.studentlife.uci.edu.
- The UCI Housing Contract which residents sign prior to the start of the contract period.
- All applicable state and federal laws.
- Students are also responsible for checking their mail and UCI email regularly. Failure to respond to correspondence related to the judicial process due to unread email does not constitute a valid reason for appeals.
Right of Entry
The University respects the right to privacy of individuals; however, authorized University personnel may enter residence halls, houses, apartments, and student rooms as follows:
- For the purposes of health, safety, sanitation, maintenance and inspection or to show vacancies without prior notification.
- To stop noises from a stereo, alarm clock, or other appliance that is disrupting the environment for others in the community when the occupants are not available to take action themselves.
- To make alterations, improvements or repairs when a work order was completed by the resident.
- In case of an emergency (e.g.: situations that would cause destruction to property or injury to persons or self).
- Pursuant to a court order.
- When the room is believed to be abandoned.
- For closing periods when a building lock down is required.
In all cases occupants will be notified in advance whenever possible. If an unscheduled entry is made there will be two staff members in the room except in case of an emergency, and entrants will leave a notation of when and why they entered the room.
Student rooms may be searched either with permission of the resident, or by legal agencies with a legal search warrant, or in an emergency.
Student Conduct Process
The procedures outlined in this section are designed to ensure due process but should not be confused with a court of law. All Housing conduct decisions shall be based on a preponderance of evidence. Formal rules of evidence shall not be applicable, nor shall deviations from prescribed procedures necessarily invalidate a decision or proceeding, unless significant prejudice to a student or the University may result. Housing reserves the right to temporarily relocate a resident during investigation of an alleged violation if such action appears to be in the best interest of the community.
The University and Student Housing have designed conduct processes to address violations of policies and any inappropriate or illegal behavior or actions. It is important to note that Housing conduct procedures may take place prior to or concurrently with University, civil, or criminal processes.
- An Information/Incident Report will be written to document events involving violations of policies.
- Within 5 academic days of receipt of an Information/Incident Report, a Housing staff member will send a notification to meet with the resident(s) or representative(s) of a group via email or a hand-delivered letter. It is the resident’s responsibility to regularly check their US mailbox and UCI email. Failure to respond to correspondence related to the judicial process due to unread email does not constitute a valid reason for appeals.
- In a conduct meeting, the Housing staff member will discuss whether a violation has occurred, to what degree the student or group was involved, and will assign a sanction if appropriate.
The resident(s) will receive written notification of the staff member's decision within 7-10 academic days after the conclusion of the conduct meeting. If the situation warrants, other offices or entities may be advised of the incident and sanctions (i.e., Housing Administrative Services, other housing communities, Student Life and Leadership, etc.).
Student Conduct Meetings
All Housing conduct meetings shall be conducted in an informal manner while assuring fundamental fairness. Records will be maintained in a central location by the Associate Director of Residential Life, Student Conduct and Governance. Records will be maintained in a central location by the Associate Director of Residential Life, Student Conduct and Governance. Student(s) involved in the case may view their records upon prior arrangement. No records will be available to any member of the public, including parents or guardians, except with the expressed written consent of the student(s) involved or by subpoena.
Sanctions are imposed as an educative means of holding students and groups accountable for their actions. Failure to abide by imposed sanctions may result in further disciplinary action. Sanctions include, but are not limited to, the following actions:
- Warning: Verbal or written notice describing the consequences of continued or repeated violations of policy.
- Probation: A written notice for violations of a specific policy stating that further violation may lead to further disciplinary sanction up to and including eviction.
- Restitution: In conjunction with any sanctions, a resident may be required to pay for all or part of any damages or cleaning costs.
- Educational Sanction: Planning or participating in an activity, program or other creative sanction to contribute to the community which has been impacted by the person's behavior.
- Relocation: Relocation to another room/hall/house/apartment or community.
- Contract Cancellation/Lease Termination: Termination of the housing contract or group living agreement. Any contract cancellation as a result of Housing policy violations will also be referred to the Student Life and Leadership Office. The resident is responsible for all cancellation fees.
- Restriction: Restriction from Housing Facilities and residential dining facilities for the current year and/or future periods.
- Referral to the Student Life and Leadership Office: Possible sanctions at this level include University warning, censure, loss or privileges, exclusion from activities, restitution, University suspension, or dismissal.
Failure to complete imposed sanctions may result in further disciplinary action such as, but not limited to, an academic hold.
Students and groups have the right to appeal any conduct decision via the process outlined in the sanction letter. Appeal decisions will include a review of all written materials as well as meetings with staff and residents involved in the case. Original sanctions can be upheld, modified or reversed.
Appeals will only be considered based upon one or more of the following circumstances:
- If evidence exists that could not be produced at the time of the original meeting.
- If there was procedural unfairness during the conduct meeting.
- If the sanction imposed was too harsh given the finding of fact.
- If insufficient evidence exists to support the finding(s) for which the sanction was imposed.
In order to be considered, all appeals must be received within 5 academic days from the date the sanction was imposed.
Failure to Appear
A student who fails to appear for a conduct meeting or appeal is not excused from pending action and forfeits the right to appeal. The conduct meeting will take place as scheduled, evidence will be reviewed and a decision made. The student will be informed of that decision in writing. A student who voluntarily withdraws from the University or leaves a housing community prior to the completion of a proceeding is not excused from pending action.
Please direct any questions or comments regarding any of these policies, processes, and procedures to the residential life staff in your housing community or the Associate Director of Student Conduct and Governance, Emily Zaman, (949) 824-6811.
The University of California, in accordance with applicable Federal and State law and university policy, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy*, physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services. The university also prohibits sexual harassment, including sexual violence. This nondiscrimination policy covers admission, access, and treatment in university programs and activities.
Inquiries regarding the University's student-related nondiscrimination policies may be directed to Kirsten K. Quanbeck, Assistant Executive Vice Chancellor, Office of Equal Opportunity and Diversity, 4500 Berkeley Place, Irvine, CA 92697-1130; Phone: (949) 824-5594; Email: firstname.lastname@example.org
*Pregnancy includes pregnancy, childbirth, and medical conditions related to pregnancy or childbirth.